10 Apr

This week marked a year since my accident. I had intended to mark the occasion with a Sunday visit to the site of the accident, hoping to find the pavement in a newly-repaired state. Alas, the weather was uncooperative. I had little interest in going out in the rain, particularly when the destination was a patch of pavement which I had the best of reasons to believe was unsafe even when dry. Thus, I had to settle for the next best thing: spending a lot of time on the phone with insurance company representatives trying to convince them to pay the bills I had incurred a year earlier.

To review, here is my insurance situation. I have dual coverage. As a UC Berkeley graduate student, I’m covered by the UC Berkeley Student Health Insurance Plan (SHIP), and because my parents live in Massachusetts, their (more comprehensive) plan also covers me. The latter plan is primary except for on-campus services. If that sounds confusing, you’re in good company, as there’s been considerable confusion among the providers and the insurance companies. Several providers, most notably my oral surgeon, incorrectly billed SHIP first.

By now, most of the confusion with the bills seems to have been ironed out, but the oral surgeon’s bill has been a bit problematic. A large bit of the trouble is that the oral surgeon was out of network for both of my insurances, and so there’s just a larger expense to be paid than for the other bills. SHIP paid a little less than half of the roughly $3700, and then the remainder was sent to Blue Cross/Blue Shield of Massachusetts (BCBS). I didn’t hear anything until late fall, when my father told me that he received something from his insurance saying they had rejected the claim. I didn’t do anything about it until January when the oral surgeon’s office called me looking for money.

At this point I called the BCBS member service number to ask why they had denied the claim. I was told that my other insurance had already paid it in full. I objected to the use of the term “in full”, having just received a bill for the $1963 that hadn’t been paid. The representative clarified that this just meant that the other insurance had already paid more than they would have paid.

I didn’t really believe this because I was pretty sure that my BCBS insurance was better than my SHIP insurance. Of course, I don’t really know how  they calculate benefits (and, it turns out, very few people do), so I brought up the one point on which I knew something was wrong. I told them that they should have been billed as the primary insurance. Once the rep got over the confusion, I was connected to the Coordination of Benefits department. The woman on the phone explained that my claim had been denied simply because they saw there was a payment from another insurer and they didn’t know anything about that insurance. I didn’t understand the reasoning behind this, and it didn’t make sense to me that they should deny the claim instead of asking me for information, but I did give them the information for my other insurance. I was told that it should take 30-45 days to work out the coordination of benefits with my other insurer and that afterwards they would automatically reprocess the claims they had denied.

In mid-February, the oral surgeon’s billing person called again.  She seemed very skeptical that BCBS would pay anything, but in any case, she needed me to pay something then. I authorized a charge of $500. (It is perhaps worth mentioning that this wasn’t the same billing person who called me a mere two hours after my surgery and expressed her frustration at my inability to clearly communicate my insurance information.)

About 30 days after my first call, I called BCBS to see how things were going. I was informed that it would actually take 30-45 business days. However, my call wasn’t a complete waste as it turned out that they had a question for me. They needed to know the claims address for my SHIP insurance, so I gave that to them.

A couple weeks later–31 days from my first call–I called again. I was put on hold for a few minutes before being told that somebody was calling my other insurance company that very minute. It was kind of a stunning admission, really. Here I had been told that something would take 30-45 business days, but they seemed to only begin when I called to remind them that it had 30 days.

I called again the following week to see whether they had actually come to a conclusion. It turned out that they had correctly determined that they were primary for off-campus services and secondary for on-campus services. However, they had incorrectly decided that my oral surgery was on on-campus service and denied the claim again. I corrected them on this, and fortunately, they were willing to believe me without taking 30-45 business days to investigate. I was told that my claims was being sent for adjustment.

Some time around the middle of March, I received another bill from the oral surgeon. I was a bit tired of dealing with them, and I felt bad about making them wait for payment, so I just decided to pay it in full and hope to get money back later.

Perhaps unsurprisingly, at the beginning of this week, I hadn’t heard anything, so I decided to call BCBS on Tuesday. This time, I called the member service number because it had seemed as though Coordination of Benefits was done with me. The guy on the phone, however, put me on hold so that he could talk to somebody in Coordination of Benefits. He assured me that they had indeed resolved the situation with my SHIP insurance. However, the claim had been flagged as being related to an accident, and so they had decided that they needed to look into whether there were any other insurance companies that might have to pay before them. I did tell the guy that the cycling club I was with had a policy that would pay after my primary health insurance. I was glad he didn’t ask for more information than that because I didn’t have the information with me. By this point, I had already been on hold several times, and he put me on hold again for a few minutes. When he came back, he told me that the problem was that there was a payment from my other insurance. I emphasized that as the primary insurer, they were required to determine benefits without reference to any other insurance. He told me they would deal with the issue and adjust the claim. I asked if there was a timeframe on that, and he answered in the negative. When I told him I’d have to call every day until they had some progress to report, he suggested I wait 30 days before calling again.

I didn’t want to wait 30 days, so I called Coordination of Benefits today. This time, the rep explained that because there was a payment from another insurer, they couldn’t issue a payment as the primary insurer. I pointed out that under Massachusetts state law, as the primary insurer, they could not legally take the existence of another plan into consideration when determining benefits. She said that they would be happy to pay as the primary insurer after SHIP retracted their payment but that they couldn’t issue a payment sooner because otherwise the provider would receive double payment. I wasn’t satisfied with this answer. It didn’t make sense that they should insist that SHIP get their money back before they paid; if BCBS really cares it should be enough that SHIP get their money in the first place. She didn’t budge on this, though. I also asked if, when she said that BCBS “can’t” issue a payment until SHIP retracts its payment she was referring to a BCBS policy or a law, and if it was the former whether she knew it to be consistent with Massachusetts law. She told me she didn’t know about the law, adding “I don’t understand why you keep bringing that up” as though the law were completely irrelevant because they didn’t have to follow it. She said that it was their policy and that no other insurance company would issue a payment under such a circumstance, either. This, of course, says nothing about legality (more on that later). I asked if, rather than waiting for SHIP to retract their payment, BCBS could send a payment to SHIP. She told me that they could not.

Then things got interesting. She asked me whether I had received a bill. I explained that, in fact, I had already paid everything that SHIP had not. She explained that the provider couldn’t do that to me because they had already been paid the full amount that they were guaranteed under their contract with BCBS. I told her that the provider wasn’t in network (a fact I would have expected her to know), and suddenly I was on hold again.

When I’m having this kind of conversation, I actually really like being put on hold. I like having a few minutes to organize my thoughts and plan what I’m going to say. In this case, I planned to explain to her that I was uncomfortable with the idea of asking SHIP to retract their payment because the oral surgeon’s billing person had already run out of patience for me, and I didn’t want to get stuck with a big bill while BCBS continued to take their time making a payment.

When she came back, I was pleasantly surprised to find my prepared statement unnecessary. She told me that because my provider was out of state, it was being processed by the Blue Card network, and that they would be submitting my claims to Blue Card to be paid as primary with instructions to return the payment from SHIP.  She told me that my obligation would be a $250 deductible plus 20% co-insurance (capped at $1000), which works out to about half of what I’ve already paid. This part of the conversation was polite on both ends, with no signs of the mutual irritation that pervaded the first segment of the conversation.

I’d love to know what happened to change things in the few minutes that I was on hold.

When I started this post, I was planning on also writing about a couple of related topics: the relevant Massachusetts law and the question of whether the various statements from BCBS could possibly be considered consistent. However, this post is already pretty long, and it’s late, so those topics will have to be covered in additional posts in the next few days.

One Response to “Progress”


  1. Coordination of Benefits and Massachusetts Insurance Regulations « Shock and Jaw - April 11, 2010

    […] how the benefits are calculated. This brings me to the point that I found myself repeating over the phone with BCBS on Friday (38.05): (1) The primary plan must pay or provide its benefits as if the secondary plan or plans […]

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